Overview
What is Microsoft Exchange?
Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).
Microsoft Exchange 101!
Is your company big enough to benefit from Exchange Server?
Excellent integrated system for all Microsoft apps
Transparent, effective, secure on premise mailing solutions
MS Exchange is the on-prem standard for Corporate Email Servers.
Microsoft Exchange Server A Great Tool To Manage Your Corporate Emails From A Central Point
Our organization uses Microsoft Exchange for communication
An excellent tool for maintaining electronic documents/information
Great enterprise product from Microsoft
Your mailbox organized as easy as you want.
Reliable software
Microsoft Exchange- Old School and Reliable
An overview of Microsoft Exchange
If you use Windows OS or Microsoft Apps, you should be using Microsoft Exchange
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Data Loss Protection (66)8.686%
- Management Tools (78)8.484%
- Threat Detection (65)7.979%
- Customizability (76)7.979%
Pricing
What is Microsoft Exchange?
Microsoft Exchange is a secure email / messaging gateway with file archiving and encryption / data loss capability, available as a hosted service (Exchange Online) or installed (Exchange Server).
Entry-level set up fee?
- No setup fee
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
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Product Demos
Microsoft Lync Server 2010 - Convergent Crew Dispatch System v1.1 Demo
How to understand Microsoft Exchange Online Mail Flow
How to Configure & Migrate Hybrid Exchange and Office 365 | Full Step by step Demo | Video 1
Features
Secure Email Gateway
Secure email gateway software prevents the transmission of emails that contravene company policy or contain malware, phishing attacks, spam or other unwanted emails
- 8.1Anti-malware(64) Ratings
Anti-malware is a type of software program designed to prevent, detect and remove malicious software
- 7.9Customizability(76) Ratings
Customizing email security gateways can improve detection capabilities
- 8.6Data Loss Protection(66) Ratings
A set of tools and processes used to ensure that sensitive data is not lost, misused, or accessed by unauthorized users.
- 7.9Threat Detection(65) Ratings
Threat protection defend against sophisticated malware or hacking-based attacks targeting sensitive data.
- 7.4Sandboxing(45) Ratings
Sandboxing is a software management strategy that isolates applications from critical system resources and other programs providing an extra layer of security
- 8.3End-to-End Encryption(65) Ratings
In end-to-end encryption the data is encrypted on the sender's system or device and only the recipient is able to decrypt it
- 8.4Management Tools(78) Ratings
Management tools include administrator dashboards, reports, etc.
Product Details
- About
- Integrations
- Tech Details
- FAQs
What is Microsoft Exchange?
Microsoft Exchange Video
Microsoft Exchange Integrations
Microsoft Exchange Technical Details
Operating Systems | Unspecified |
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Mobile Application | No |
Frequently Asked Questions
Comparisons
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Reviews and Ratings
(599)Attribute Ratings
Reviews
(1-25 of 25)Microsoft Exchange 101!
- Provides enhanced security
- Out of office and automatic replies
- Shared contacts across organization
- Shared Calendars across organization
- Easy access to Outlook administration tools
- Mac and Linux integration can me made smoother
- Might be a little expensive for small organizations
- Web access can be improved to be more like the application
- Email Exchange from and to internal and external partners
- Host user calendars
- Host user mailboxes
- Would be nice if all management options were available in the GUI management.
- Would be nice if there were less technical users / mailboxes in the AD.
- Would like to see simpler implementation of DAGs.
- Access to log files could be easier. A tool to search them / filter logs would be nice to have.
Excellent integrated system for all Microsoft apps
- robust uptime for all apps including outlook one drive with email protection filtering and anti- spam subscriptions
- integration with Mac and Linux can be improved
Outside the production environment we use Microsoft Exchange everyday. Its email functionality with integrated calendar and Teams or Webex meeting scheduling add-in's and calender updates whenever there is a meeting prior to be more productive. Great integration features.
- Efficient mail delivery and handling.
- Secure mailing protocols with anti spam features.
- Connect relevant mails well making the search faster with its AI features.
- Budget is definitely high for a medium level organization.
- On Premise Microsoft Exchange server requires a good pre-required server hardware.
- Works best only with other O365 apps integrated.
- Routing emails to the appropriate individual or group.
- Providing advanced email management options, such as filtering and routing.
- Providing calendar collaboration, with the ability to control who can see my calendar.
- Exchange spam filtering can be inconsistent at times.
- Exchange task integration is lacking key features such as schedule integration.
- According to IT colleagues, Exchange servers are tedious to manage and upgrade from a set-up administration perspective.
Microsoft Exchange - the default email server
- An excellent email server
- Spam filtering system
- Shared mailbox across multiple departments
- In-built firewall for inbound and outbound emails
- Integration with other mail server/services
- Archiving can be better implemented
- Online web interface appears crowded
- Settings options slightly confusing
- Spam filtering
- Data loss prevention
- Reports and metrics on email usage
- High availability and uptime
- Ease of access
- User friendly
- The documentation is not always up to date.
- Microsoft occasionally changes things without informing us.
- The administration interface feels somewhat clunky.
A robust and secure corporate email server.
- An in-built calendar to manage your daily work schedule. Let's you create events, invite a particular group of people, accept invitations, and remind you of your upcoming meetings and tasks.
- I also like the daily emails we get from Exchange that ask you to set aside time for yourself or your other hobbies to take a short break from monotonous work.
- The email categorization feature is pretty good, especially the sort/search filtering option to navigate through your emails, which can also go through your deleted emails.
- It has an excellent spam-filtering feature which greatly reduces the chance of malware and spam. I have hardly seen spam emails get through their filter. On the other hand, it also recognizes emails from external organizations that may be spam, but are important work emails.
- I wish there are more options in the email filters. For example, I have been unable to find a way to look for emails from a particular date without scrolling through all the emails containing particular keywords.
- Third-party application integration isn't very well developed. It could have been a great option to widen the scope of usage for Exchange.
- The UI is fine, but it could be a bit more robust and intuitive. Pop-ups and dialog boxes especially have poor design, which reduces the user experience.
A very professional tool for email management
- Rules
- Filter
- Search
- Tagging
- View additional mailbox in mobile device
- Mail Deliverability
- SMTP Server Reliability
- Support for Mobile devices
- Could have better spam filtering.
- Better Security.
- Be more modern, without going to the cloud.
Microsoft Exchange - bringing People Closer
- All in One Solution - From sending emails to setting reminder, it does all.
- Ability to create variety of rules for receiving emails.
- Multiple folders can be created and different retention policy can be applied.
- Better view when multiple emails are opened.
- Better filtering of spam emails.
- Recovery of deleted emails can have more options.
Microsoft Exchange
- Out-of-office automatic reply
- Delegate access to allow others to check designated components like e-mail, tasks lists and calendars
- Recovery of Sent Messages
- Should be easy to use.
- Enhanced security
- Should have anti spam detection.
Microsoft Exchange - The right choice
- Ease of management
- Active Directory Integration
- Great security features
- Easy mailbox management
- User comfort and familiarity are unmatched
- Would love to be able to shrink database size.
- Better built in spam filtering capabilities.
Microsoft Exchange Gets the Job Done
- Microsoft Exchange offers a Desktop Client called Outlook to manage emails, calendars & contacts
- Microsoft Exchange offers a feature to have staff's mailboxes, calendars & contacts shared when given permission to rest of the team
- Microsoft Exchange offers a Public Folder mailbox location for the entire office team to access
- Microsoft Exchange should offer an option to spam/filter out junk emails
- Microsoft Exchange is currently missing a shared Calendar feature that will allow for reminder notifications
- Microsoft Exchange should provide an option for the office team to fill out group surveys or event sign ups
Exchange on Premise good for companys with 75+ employees
- Calendaring between organization members, scheduling meetings with other in-house team members is super easy and allows you see their available times easily.
- Mobile device syncing, you can sync up an iPhone or android phone with your email account simply and always have your phone in sync with your desktop.
- Laptop on the go access. The latest versions of exchange, 2007 and up, allow you to sync a laptop with your exchange server and it will stay in sync with your inbox no matter where in the world you go, with activesync built into exchange. No need to reconfigure your inbox when youre inside or outside your corp network.
- Spam filtering and content rule creation. You can block unwanted emails right from the server with exchanges builtin spam filtering, or create your own rules right on the server to block unwanted non-spammers.
- Scalability - it can be difficult to scale up your server when you need more hard drive room. Virtualizing your Exchange server can help a little with this.
- Upgradeability across versions - it can be difficult to upgrade your Exchange server to the newest versions of Exchange, Mmicrosoft recommends you build a whole new server and migrate your mailboxes to the new server instead of doing an in-place upgrade of an existing server.
My Experience with MS Exchange Server
- MS Exchange is a very flexible and versatile collaboration tool. It's very easy to deploy and maintain once you have the necessary MS Exchange knowledge. Also there are many 3rd-party add-ons available which can enhance the capability of MS Exchange such as spam filters, antivirus software, etc.
- Since MS Exchange is such a vital tool in most organizations, there are many ways to make MS Exchange highly available. A number of these HA options are based on standard Microsoft methodologies and may not necessarily result in additional costs for software.
- MS Exchange is used by a large number of businesses and organizations around the world which simplifies integration with business partners.
- MS Exchange Server does have its pitfalls. There are many times where users complain of losing emails or they cannot locate emails using the search function. Also, MS Exchange Server does not have the best out-of-the-box troubleshooting and mail tracing tools.
- The MS Exchange platform is extremely vulnerable against possible threats and hacking. It is therefore important to increase the network security around the Exchange Server to limit attacks. Also, you will need to ensure that the system stays updated with the latest security patches and service packs. The extensive maintenance required for supporting MS Exchange Server needs to be taken into account. You may need an Exchange administrator to continuously monitor and support the system which may increase operational support costs.
MS Exchange on-prem. The real deal.
- Seamless integration with MS Outlook, client for Windows and Mac, Mobile devices and Web access.
- Incorporates calendar, email, contact list and tasks within the software. All information is kept in the mailbox database on the Exchange servers.
- High availability. The clustering that MS uses for Exchange has come a long way. Their Database Availability Group technology keeps a copy of the database(s) on each host within the cluster. We have not experienced an outage since implementing Exchange 2010, over 6 years ago. We are now running Exchange 2016 without issues.
- Some of our customers have asked for a feature called 'plus addressing'. This is widely used in the Linux/Gmail email systems but is not available on Exchange.
- Inbox rules. The basics are there, however, there is some need for a more robust method of catching and sorting email. Some rule editors include a RegEx editor that would allow for this.
- As of a few years ago, MS has been focusing more on their development efforts on their cloud solution and now so much on the on-premises application. Most feel that the new features do not make it to the on-prem application, forcing corporations to migrate to the cloud.
- Anti-SPAM and AntiVirus. MS Exchange has never done a great job of keeping the bad email out of the system. This has opened up an opportunity for other companies to take advantage of selling an email firewall to catch a bad email before reaching Exchange.
MS Exchange is still the gold standard on-premise email server
- Exchange does a great job of delivering emails using all of the well-known mail protocols. It sends using SMTP like all other mail handlers and it receives mail using POP and IMAP. It's extremely reliable and it can be configured for adequate failover.
- It's very good at managing email traffic on-premise, or inside the edge of a corporate network. If you want absolute control over your email and you want to keep all of it in-house and not in the cloud, Exchange is perfect for that.
- Exchange is fast. It's processing speeds are impressive, and mail can be handled in enormous quantities, even by a very modest Exchange deployment of one or two servers.
- Exchange can't handle spam filtering very well on its own, or rather, it can do spam filtering based on subscription services, but no one really publishes subscription services anymore, at least not for free. So you generally have to find a third-party tool to help filter spam before it gets to your Exchange server, and if you do not do that, your users will get a lot of spam unless your Exchange administrator is constantly tinkering with filtering.
- Exchange servers are resource-needy in several areas, as one might expect. It requires sturdy, well-provisioned hardware (read that as a big server or really big server depending on how much mail you expect that it will handle) and it needs a very large bandwidth internet pipe because of the sheer quantity of in and out traffic. This is, of course, strongly dependent on the number of your email users and the types of emails they typically send. But in general, you will need a big internet circuit and bog server to handle email traffic.
- Exchange is an on-premise solution that must be run on your own hardware. That involves large capital outlay. It's not always the right choice as a result.
Microsoft Exchange - "Best of the Best" Mail Server
- Microsoft Exchange offers the best integration with Active Directory.
- Microsoft Exchange offers a great web management interface for administrators.
- Microsoft Exchange web services provide key functionality on how we integrate emails into ACD workgroup queues for customer support purposes.
- Microsoft Exchange could use more canned mail filtering tools to block spam.
- Microsoft Exchange should include it's own quarantine solution.
- Microsoft Exchange requires external recipients to become Exchange mail contacts before you can add those recipients to a distribution group.
Nothing else comes close to Microsoft Exchange
- It integrates very easily with Microsoft Outlook which many people are familiar with.
- I found it was far and away better than other products for calendars - resource calendar, calendar delegates, syncing between client and server, etc.
- Overall all easy to manage from an admin standpoint.
- If you are familiar with Powershell, advanced reporting and admin functions are very easy.
- Easy migration to move from OnPrem Exchange to Office 365.
- Exchange is pretty much an industry standard at this point.
- Large database sizes can be difficult to manage.
- The internal spam filter is very basic. Larger organizations will want to use a separate product.
- Maintenance/Licensing cost can be very expensive.
Exchange is Powerful and Useful
- Rules and filters for sorting e-mail
- Customization of e-mail formatting and views
- Inviting multiple users to meet and reserving resource rooms for meetings
- Installation requires extensive knowledge/certification
- Hardening to make secure requires additional knowledge
- Archiving
- Spam detection
- Sharing calendars
- Sending and receiving email
- SMS messaging capability would be nice
- Easier tracking of email failures
- quick chat between users would be nice
Great product for email.
- Works on mobile devices.
- Calendar syncing.
- Contacts syncing.
- Renders some HTML emails horribly.
- Use fewer resources on a PC.
- Search could be better in Outlook.
- Almost everyone, whether in a small non-profit or fortune 500 company, is familiar with Microsoft products. Having an Exchange server that 'just works' with their Outlook desktop program and mobile devices is a huge time saver for any organization.
- The calendar function is extremely useful. Shared and public calendars make it easy to schedule meetings and confirm availability. Being able to attach documents to calendar events is a plus as well.
- The ECP GUI is admin friendly and allows our junior IT staff to assist with account creation and other basic tasks.
- Better built-in spam filters/protection. It would be nice to not have to immediately purchase a spam filter appliance or pay several dollars per mailbox to cut down on spam. This may be a pipe dream since Microsoft is all but dragging people from on-premise to O365.
- No way to disable ECP from being exposed to the outside. It would be nice, for security purposes, to be able to just have it accessible from the LAN.
- CAL licensing can be a pain to manage and keep track of.
Exchange It Up!
In my current position, I am responsible for migrating our United States origination from Lotus Notes to Microsoft Exchange 2016. This includes the Exchange architecture, setup, migration and management.
Exchange 2016 is now our primary (and only) email solution for our entire origination across multiple continents.
The reason we switched to Exchange from Notes, is because Exchange provides up-to-date email technology, redundancy/failover, low cost of ownership, scalability and excellent performance.
- Exchange provides protection of sensitive data though DLP (Data Loss Prevention) and compliance regulations.
- Exchange makes use ease of access by integrating with Lync/Skype for Business/SharePoint as well as personal archives and large mailbox support.
- Exchange provides multi-layered anti-spam protection keeping your users safe from email threats.
- Exchange provides email anywhere through the use OWA, Outlook Anywhere, and mobile devices support with ActiveSync.
- Exchange provides different levels of admin access by using RBAC (Role Based Access Controls) to allow administrators and helpdesk to manage mailboxes and users efficiently.
- The main issue I have with Exchange is the web-based Administrative Center. Compared to the Exchange Management Console prior to Exchange 2013, it's slow and you don't have as many options. That being said, is the reason every Exchange admin should learn PowerShell to do their job efficiently.
- Exchange is quite the resource hog and does need some initial investment into server hardware/VM infrastructure and storage. Luckily Exchange can run on big, cheap disks quite well.
- Depending on the environment it does take quite a bit of knowledge to setup and configure. There are tons of guides out there to get you where you need to be.